Proposal for email sending application

In short the process consists of 3 parts:


Part 1. Design of e-mail
Design of e-mail would be as usual, using Microsoft Word with 2 notable differences

1.You will be given a template, which capture the most essential parts of your email and you will only modify the text of the email, not changing the design. This will assure consistency and correctness of HTML display.

2. The final design will be saved by you as HTML format. This will allowed to send your e-mails as HTML e-mails, not as PDF, which is more compatible and easy on a size.


Part 2. Server upload.

Because e-mail will be composed and send from your server it need to be uploaded on a server. For this we will have to create a server program, data base and web page acting in cohort.

Minimum skills web page will allow to upload one HTML page and/or one file attachment if needed.

Web page will be accessible via keyword or MS Access file, depend on your preferences.

Approximation how it would look like:




Using button "Browse" you will find your HTML file, then click "upload"


Part 3. Sending e-mail

Sending e-mail will have 2 modes – testing mode and a real mode.

In testing mode you will able to send to one e-mail address of your choice. This will assure correctness of sending information and it display before actual sending.

In real mode you will able to send email to all people in your system or if choose so, to a group of subscribers.
Sending email will be made by a single button click.




Logging protocol
All letters will be collected on a sever in a form of file and associated data base records
All email sends also will be recorded for each email address for each letter. This will assure if email in your collection is not responsive or incorrect you will not send email on this address again.

Your client will be provided with ability to unsubscribe from auto emails.


Email forwarding and server issues
Email address from which email be going is mailer@gulfregionaldrugtest.com or something like that. This is only host available for me to do that.

This email address will forward all recalls if we going to decide so to a selected address. Alternative is checking it on mailer’s inbox.

Final Note:

It is only a proposal. Any part of it could be changed if nessasary to accomodate your needs.